Administrative Assistant
Key Responsibilities For This Role Include
Every day, we rise to the challenge to make a difference and here’s how the Administrative Assistant role will make an impact:
Overtime, meals & transportation allowance handling for all technicians and general services employees
Filing and archiving all the site engineering drawings, licenses, contracts.
Purchase orders issuance for all spare parts and Follow up on all office, stationery and maintenance needs.
Provide any admin support related to Engineering & GS Departments
Good understanding of capital projects management process, OPEX and a good knowledge of budget management
Preparing the daily attendance, submitting vacations for non-staff colleagues, sick leaves management
Logging or processing bills or expenses
Tickets & Hotels reservation for employees and visitors
Maintaining both hard and soft copies of all records related to the technicians, general services employees
Assist the employees in onboarding process for the new hires
Tracking all work orders from arrival to delivery.
Full adherence compliance with Viatris policies
Maintained engineering ang general services databases and updated procedures through Document Control processes.
The Minimum Qualifications For This Role Are
3 years of experience in administrative works
A higher education degree
Strong organization, interpersonal, oral, and written communication skills.
Working knowledge of MS Office and agile for learning new processes
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