Account Payable Specialist
Job Purpose:
The purpose of the position is to manage accounting activities within Purchase To Pay organization for Sanofi Business Services in Egypt.
He/she will handle accounting administrative & operational processes and all activities of his/her perimeter in compliance with global P2P procedures and policies and P2P operating model.
He/she will manage the invoicing process from receipt of invoice (NCoGs, CoGS, Capex) to payment and contribute to drive process standardization/simplification and deliver best-in class service in terms of performance and end-user/supplier satisfaction.
Also, he/she will manage some key financial closing tasks related to AP (Accrual monitoring, GR/IR review & clearing, ICO Product flow, AP overdue analysis…)
Service Delivery
Create a culture of cooperation, collaboration and teamwork within Egypt and ensure a smooth interface & communication with all internal stakeholders .
With the support of the Head of AP Egypt, drive the refocusing and harmonization of the Account Payables activities, taking into account the specificities of the different types of expense.
Support the Head of AP Egypt in the streamlining, optimization and reduction of the administrative workload by a continuous implementation of automation solutions and simplification of processes.
In line with the Global and regional SBS operating model, responsible for the calculation of monthly/quarterly service KPIs and elaboration of dashboards to measure and improve performance (cost, efficiency, quality/ compliance, customer service).
Ensure Compliance and Internal Control/ SOX standards are met. Systematically self-assess the level of risk for the domain of responsibility and highlight risks to the direct manager in a timely manner.
Transformation Management
Propose continuous improvement initiatives and or Quick Wins action plans to solve main pain points in the Account Payable perimeter.
Ensure full & sustainable alignment with the P2P Core Model by systematically applying the process standardization & harmonization as defined by Global Process Owners.
Operational activities
Transfers paper invoices to scanning tool for OCR and ensures they are properly recognized and stored
Defines management rules for invoice rejection in collaboration with Procurement
Performs the cockpit entry for received invoices and completes information where necessary
Checks the documentation attached to the invoice for GL accounts subject to documentation check
Manages specific invoice instructions (e.g. down-payment)
PO invoices: Resolves invoice discrepancies which can be handled by Accounts Payable directly, e.g. line item mismatches, VAT, extra cost, supplier information
PO invoices: Ensures that adequate workflows are launched to resolve invoice mismatches which cannot be handled by Accounts Payable, e.g. price or quantity discrepancies
PO invoices: Applies 3-way match (PO, GR, Invoice)
FI invoices: Parks invoices without PO reference for special treatment, i.e. detection of requester or rejection to supplier
Ensures that approved invoices are unblocked and thus declared as « ok to pay »
If blocking errors come up, the A/P Specialist is responsible to initiate action to solve them
Reconciles and clears the GR/IR balance in case of discrepancies between goods receipt and invoice receipt
Prepares “ok to pay” invoices file
Manages closing activities: A/P accruals, A/P open items, vendor accounts with open balances, vendor accounts with debit balances, reconciliation of subledger to GL/justify AP balances…
Handles transactional enquiries related to invoice and payment
Handles and resolves exceptional invoice cases
Is responsible for contacting the supplier to request a credit note when needed
Performs legal / VAT compliance checks and tax calculations if relevant
For 3rd party payment, the A/P clerk prepares & submits payment proposal, reviews exception log and creates payment file
Is responsible for clearing of transitory accounts as well as payment rejections and returns
Creates input for urgent payment requests
Takes proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process
Manages all the intercompany invoices flow related to P2P
Calculation of a global set of performance KPIs on a monthly/quarterly basis (DPO, POT, Invoice/FTE…)
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