Financial Assistant - JobzEG

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كوبون خصم على كل مشترياتك من موقع نون مصر الكوبون : FA992

السبت، 22 يناير 2022

Financial Assistant

 Financial Assistant

Open Period:

01/19/2022 - 02/02/2022


EGP £179,271


Incumbent processes for payment all types of invoices and billings for vendors and other administrative expenses for LOC.

Incumbent verifies correctness of data of both monographs and serials invoices, ensures complete accuracy by matching data with the original order, with the monographs and serials invoice tracing files, communicates with the Monograph Acquisitions and Serials Section to confirm number of pieces received, number of pieces rejected, participants (add or drop), subscription records, frequency of publication, LOC order number, etc.

Incumbent creates invoices and vouchers using OFORS. Acts as liaison with FMC to ensure the prompt and smooth processing of payment vouchers. On receipt of processed vouchers from FMC, checks account of checks to see if the exchange rate is correct, and in case of discrepancies, communicates with FMC to issue a journal voucher.

Incumbent completes the computerized voucher file by adding check data or by adding check date and a voucher number into the system. Ensures that vendor checks are sent to the right address. May have communication with vendors and suppliers to verify financial details.

Incumbent prepares and processes vouchers for all administrative expenses for the office, non-book acquisitions such as office supplies, furniture, computer supplies, etc. and petty cash expenses.

Incumbent assists in maintaining accounting records and files for about 45 LOC participant libraries for whom LOC-Cairo purchases publications, along records and files for 22 vendors and bibliographic representatives from whom LOC-Cairo purchases library materials.

Incumbent records a variety of information including disbursements and unliquidated obligations, binding costs, number of pieces sent and on order, price currency and participant payments.

Incumbent maintains a breakup of basic salary, provident fund and other benefits into each employee on the monthly basis required for Status of Fund Reports. Determines the appropriate accounts and code the documents in accordance with the chart of accounts and accounting code structure documented in the LOC Fiscal Services Directives.

Incumbent reviews, reconciles and balances all accounts and then prepares monthly reports required for transmittal to LOC-Washington.

Incumbent helps to assure the availability of funds throughout the fiscal year for LOC participants by preparing a quarterly report giving participant status of his actual expenditures.

Incumbent follows-up on Inbound Shipments to the office, ensuring that proper and legible airway bills and other related paperwork are received by TSC staff in the Embassy for timely clearance and delivery to LOC offices.

Incumbent creates IBC or derived CopyCat descriptive bibliographic records for materials in all formats other than serials/newspapers, including monographs (books), video materials (video cassettes and DVDs), audio recordings (CDs), cartographic materials (maps), acquired by Cairo Office after having searched all pertinent bibliographic utilities and processes orders for the Library of Congress and MECAP participants in the OFORS “Overseas Field Office Replacement System.

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كوبون خصم على كل مشترياتك من موقع نون مصر الكوبون : FA992

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