Executive Assistant
Ashoka Arab World
Maadi Al Khabiri Al Wasti, Cairo Governorate, Egypt
The Executive Assistant provides continuous unconditional support to the Regional Director in helping her achieve her objectives and goals, especially when she is outside the office due to work travels or other activities. In doing so, the EA works closely with the Partnership and Communication Officer and the Regional Director’s Personal Assistant, as part of the Executive Team. This post calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside partners.
This is a demanding role, but one that provides excellent opportunities for the right candidate to learn and develop skills for international careers in the social sector. The EA plays a vital role in the growth and smooth functioning of the Ashoka Arab World office, requiring someone who is comfortable innovating and solving problems, yet brings patience and persistence to the role.
Working closely with the Regional Director, the EA will assist her in many aspects of her work managing the AAW office (including, for example, staff management, fundraising, project management, internal operations, and financial management). There is great opportunity for the person in this role to expand their skills and experience as they are increasingly called upon to contribute to the office’s programmatic work – this could be anything from management and staff development to fundraising. Sensitivity, confidentiality, and an ability to produce excellent work under tight deadlines are all essential requirements of this position.
The EA also assists the Regional Director with her work in various roles and positions outside of AAW. The RD, for example, is a public figure for women’s rights and sought out as an advisor to multinational donors. As such, the EA is in a unique position to be exposed to a wide variety of activity in the social development space in Egypt and the region.
Areas of Responsibility:
Correspondence:
Conduct follow-up on correspondence between the RD and other external parties or the staff of the office (this could include Ashoka Global, other Ashoka country offices, partners, or other interlocutors)
Send out specific emails from the RD to appropriate Ashoka Arab World staff members, as requested by the RD
Type and send out specific correspondence to appropriate internal and external audiences, as requested by the RD
Ensure that all emails are answered and followed up on in a timely manner
Research and create profiles of new contacts, as needed.
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