Secretary
JOB OVERVIEW
To provide secretarial and clerical support for the Head of Department and for the academic staff within the Department.
JOB DUTIES AND RESPONSIBILITIES:
To provide a full secretarial and clerical support service to the Head of Department and academic staff within the Department.
To maintain effective diary management, including the co-ordination of all meetings and appointments and the provision of a schedule of activities and briefings for the HoD.
To examine material/correspondence for the HoD and co-ordinate responses; take action on incoming mail as required i.e. priorities, anticipate action required and prepare routine responses.
To deal with filing and office systems, manual and electronic.
To prepare, copy and distribute documents, papers and correspondence as required.
To assist with the organization, hospitality, secretarial servicing and minuting of Departmental meetings and to prepare reports as required.
Update and manage notice boards to ensure current and consistent information is displayed.
Record academic staff absence and attendance and report sickness absence to HoD.
To assist in Departmental events e.g. enrolment, graduation, open days.
To assist and cover for other Departmental Secretaries in case of leave, sickness and other periods of absence.
PERSON SPECIFICATION:
Education: A university degree in a relevant field
Previous Experience:
At least two years’ experience in a clerical or secretarial job, preferably in the education sector and/or a multinational corporation
Experience of using Microsoft Office packages in a professional context
Language Skills:
Excellent English & Arabic reading, writing & speaking skills
Computer and IT Skills:
Moderate to advanced level skills in Microsoft Office packages
Advanced levels in use of internet tools and various browsers
General secretarial IT skills
Other Skills Required:
Strong communication and interpersonal skills
Experience in dealing with international foreign staff and working within a multicultural environment
Organizational and time management skills
Ability to work under pressure
Ability to meet strict deadlines
Punctual
Flexible and willing to learn new skills
Deadline to receive resumes till 30/09/2021
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