ADMINSTRATIVE ASSISTANT
JOB OVERVIEW
To provide secretarial and clerical support for the HoD/Director and for the staff within the Department.
JOB DUTIES AND RESPONSIBILITIES:
• Provide a full secretarial and clerical support service to the HoD/Director and staff within the department.
• Maintain effective diary management, including the co-ordination of all meetings and appointments and the provision of a schedule of activities and briefings for the HoD/Director.
• Review and amend material/correspondence for the HoD/Director and co-ordinate responses; take action on incoming mail as required i.e. priorities, anticipate action required and prepare routine responses.
• Maintain archiving office systems (manual and electronic). And coordinate with other BUE departments (e.g. Finance, Human Resource, Procurement, etc.) if needed.
• Prepares and produces technical documents, reports, correspondence in response to certain requests.
• Prepares regular reports, gathering, and summarizing data in order to keep managers up-to-date with the department status and the need for related actions.
• Prepare, copy and distribute documents, papers and correspondence as required.
• Act as the first contact point for handling all inquiries/clarification, maintain databases and support in reviewing documents ensuring its accuracy.
• Assist with the organization, hospitality, secretarial servicing and taking minutes of departmental meetings and to prepare reports as required.
• Undertake various duties as assigned by HoD/Director.
Education: Bachelor Degree
Experience: At least two years’ previous experience in a clerical or secretarial job, preferably in the education sector and/or a multinational corporation
Language Skills: Excellent English & Arabic reading, writing & speaking skills
Computer Skills:
Skilled in Microsoft Office packages
Advanced in internet tools and various browsers
General secretarial skills
Competencies Required:
Interpersonal Skills
Planning & Organizing
Collaboration
Integrity & Accountability
Results Focus
Professionalism
ليست هناك تعليقات:
إرسال تعليق