Financial Assistant
Duties
Incumbent processes for payment all types of invoices and billings for vendors and other administrative expenses for LOC.
Incumbent verifies correctness of data of both monographs and serials invoices, ensures complete accuracy by matching data with the original order, with the monographs and serials invoice tracing files, communicates with the Monograph Acquisitions and Serials Section to confirm number of pieces received, number of pieces rejected, participants (add or drop), subscription records, frequency of publication, LOC order number, etc.
Incumbent creates invoices and vouchers using OFORS. Acts as liaison with FMC to ensure the prompt and smooth processing of payment vouchers. On receipt of processed vouchers from FMC, checks account of checks to see if the exchange rate is correct, and in case of discrepancies, communicates with FMC to issue a journal voucher.
Incumbent completes the computerized voucher file by adding check data or by adding check date and a voucher number into the system. Ensures that vendor checks are sent to the right address. May have communication with vendors and suppliers to verify financial details.
Incumbent prepares and processes vouchers for all administrative expenses for the office, non-book acquisitions such as office supplies, furniture, computer supplies, etc. and petty cash expenses.
Incumbent assists in maintaining accounting records and files for about 45 LOC participant libraries for whom LOC-Cairo purchases publications, along records and files for 22 vendors and bibliographic representatives from whom LOC-Cairo purchases library materials.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Three years of experience, two in voucher examining or account maintenance. One year in library acquisitions.
JOB KNOWLEDGE: The incumbent must have good knowledge of standardized bookkeeping and accounting procedures, processes and terminology. Knowledge of the purpose and use of accounting documents to maintain and reconcile accounting records in the accounting system. Good knowledge of LOC accounting procedures and regulations. Working knowledge of computer equipment and programs. Some knowledge of the operations of the LOC acquisitions and cataloging programs is desirable.
Education Requirements:
College study is required.
Evaluations:
LANGUAGE: Level 3 (Good working knowledge) in Speaking/Reading/Writing of English is required (This will be tested).
Level 4 (Fluent) in Speaking/Reading/Writing of classical Arabic is required.
Registered Nurse
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