Personal Assistant - JobzEG

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كوبون خصم على كل مشترياتك من موقع نون مصر الكوبون : FA992

الأربعاء، 23 فبراير 2022

Personal Assistant

 Personal Assistant



Job Description: 


Where you fit In


Shell Lubricants Egypt (SLE) is an exciting lubricants organization with great growth potential . And this role is in the heart of the dynamics. The team in SLE is extremely dynamic, energized and works with speed of execution.


What’s the role?


You will provide fully comprehensive administrative support to the GM Shell Lubricants Egypt (SLE) based in Cairo.


Day to day activities include:


Diary management (paper and electronic) - allocates and prioritizes time.


Travel booking including, flights, accommodation, cars and any visas that may be required. Coordinate arrangements internationally, ensuring all required connections, visas, itineraries and travel documents are provided


Scheduling meetings - arrange internal/external meetings/teleconferences, including researching dates for events, coordinating participation, booking rooms


Set-up of Video Conferencing, Audio Conferencing and Web Conferences.


Process expenses and track accordingly- Costs/budget - process invoices as appropriate.- Set up and maintain paper based and electronic filing systems and contact lists.


Print paperwork as required, copying, faxing, scanning, distribution and electronic filing of documents.


Handle arrangements for external/internal visitors to ensure they have positive experience when visiting offices.


Team meetings management - select venue, collate pre-read and meeting details to send out prior to event. Also need to organize transfers to/from airport, dinner venues, choose menus, etc.


Assisting in preparation of documents, reports, presentation material


Ad hoc admin tasks, for example, couriering of documents, arranging hospitality, car bookings, managing office supplies, photocopying and faxing- Maintaining organization charts, SharePoint and webpages 


What we need from you


Excellent administrative/secretarial skills. Ability to work independently, set priorities and manage workload. Display initiative, flexibility, efficiency, tact and diplomacy at all times.- Excellent interpersonal skills


Skills/ Requirements


University degree holder


Excellent administrative/secretarial skills.


Ability to work independently, set priorities and manage workload


Display initiative, flexibility, efficiency, tact, and diplomacy at all times


Excellent interpersonal skills


Substantial experience as a Personal Assistant/Management


Restricted/sensitive information to be treated with a high degree of confidentiality


Professional, flexible and pro-active attitude.


Ability to multi-task and manage high workload to tight timelines.


A high level of interpersonal skills and team working, able to communicate effectively at all levels including senior management.


PC literacy: Experienced in MS office applications and ability to quickly gain competence in other IT software.


Proficiency in systematically maintaining accurate records pertaining to activities such as meeting, travel, correspondence, and events.



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كوبون خصم على كل مشترياتك من موقع نون مصر الكوبون : FA992

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