Executive Assistant & Office Manager – Female
🏢 Company: [Confidential Company]
📍 Location:On-site
💰 Salary: Competitive
⏳ Type: Full Time
🎓 Experience: 4 to 7 years
📂 Category: Onsite Job
Job Description:
💼 **Executive Assistant & Office Manager – Female**
A **Confidential Company** is hiring an **Executive Assistant & Office Manager** to support its Head of Facilities / Co-Founder and manage daily office operations in New Cairo.
📍 **Location:** District 5, New Cairo, Cairo, Egypt
💼 **Type:** Full-Time
🏢 **Work Model:** On-site
💼 **Experience:** 4–7 years
🎓 **Education:** Bachelor's Degree
👩 **Gender:** Female
💰 **Salary:** Confidential
### 🔎 Key Responsibilities
🔹 Manage the Head of Facilities' **calendar, meetings, site visits, and appointments**
🔹 Manage inboxes and draft, send, and follow up on **Arabic & English correspondence**
🔹 Prepare meetings, take **Minutes of Meeting**, and follow up on action items
🔹 Follow up with vendors, contractors, tenants, and internal teams
🔹 Handle confidential information with full discretion
🔹 Manage daily office operations, supplies, equipment, vendors, and petty cash
🔹 Maintain company documents including **commercial register, tax card, contracts, licenses, insurance, and renewals**
🔹 Support HR administration including hiring, employee files, attendance, onboarding, and payroll coordination
🔹 Maintain organized digital and physical filing systems
🔹 Prepare and track **payment requests, quotations, invoices, and approvals**
🔹 Request and compare supplier quotations and maintain vendor/contractor records
🔹 Prepare presentations, proposals, reports, and **Excel trackers**
🔹 Support client proposals and company profile materials
Job Requirements:
✔️ Bachelor's degree in **Business Administration, Commerce, or related field**
✔️ **4+ years** as an Executive Assistant, Office Manager, or PA to a senior manager/business owner
✔️ Excellent **Arabic & English**, written and spoken
✔️ Strong **Excel, Word, PowerPoint & Outlook** skills
✔️ Comfortable using **AI tools such as ChatGPT and Claude** in daily work
✔️ Highly organized, discreet, proactive, and strong in follow-up
✔️ Able to manage multiple priorities and stakeholders
➕ Experience in **Real Estate, Construction, or Facilities Management** is a strong advantage
✔️ Lives in or can easily commute to **New Cairo**
✔️ Position is open to **female candidates only**
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